Senior M&E Contracts Manager
Professional Technical Jobs ⫽ Contracts Manager
Poole, Dorset
Negotiable
Contract, Full time
40 Hours Plus
Freelance
Desirable Skills
Contract Manager, M&E, Electrical, Mechanical
Job description
Overview:
The Senior M&E Contracts Manager is responsible for establishing, leading and delivering electrical contracts to achieve profitable, on-programme and high-quality outcomes. The role requires effective leadership of installation teams, robust client and supply-chain management, and full adherence to company procedures, safety standards and contractual obligations. Reporting to the Contracts Director, the Senior M&E Contracts Manager plays a key role in project planning, financial control, delivery, handover and post-completion support.
Duties:
Pre-construction
- Client Liaison
- Programming/sequencing
- Produce and deliver against Procurement Schedules
- Assist with production of purchasing targets and financial tracker
- To work either in isolation or in conjunction with the Managing Surveyor to identify any potential Variations throughout the pre-construction and construction period
- Consider project logistics and produce project management plans
- Establish project labour strategy and resource plans
- Attend Contract Review Meetings throughout Pre-construction and Construction period
- Attend Design Meetings internally and externally
- Ensure early supply chain engagement
- Establish all necessary operational plans to satisfy client requirements including but no limited to quality and health and safety
- Provide estimating support/backup
Short-Term Planning & Monitoring:
- Agree contract and labour programmes with the Directors
- Monitor progress of the projects and update programme accordingly and communicate programme and subsequent changes to all affected parties
- Intervene and agree action plans to recover delays where possible
- Ensure timely request for the delivery of all information that is on the programme critical path
- Identify variations to contract that may impact the programme
Procurement:
- Develop relationship with suppliers and arrange discounts / contract support etc
- Arrange for the timely delivery of materials
- Company ordering procedure must be adhered to
- When sub-contractors are needed - ensure enquiries and/or tender packages are sent to sub-contractors and suppliers so that orders can be placed in time to meet the programme
- Sub-contractors must provide a completed PQQ and be fully approved before sub-contract orders can be placed
Finance:
- Ensure all variations are submitted on time with all supporting paperwork
- Ensure all orders are entered on the Contract Order Book
- Use financial tracking system
- Prepare monthly cashflow forecasts for each project
- Prepare Financial Tracker for review every month
- Ensure weekly reporting of labour activity on site
- Ensure all in-coming invoices or applications for payment from suppliers and sub-contractors are checked and signed off to release payment on time
- Ensure all time-sheets and expense claims are checked and signed off on time
- Compile, submit and negotiate agreement of the contract final account
Client Relations & Liaison:
- Attend Project Launch meeting when project is ready for handover
- Arrange our banners/site boards to be displayed wherever possible
- Represent the company at site meetings
- Take and distribute meeting minutes when it is agreed it is the Company's responsibility to do so
- Maintain a flow of timely information to the client with regard to progress and cost
- Obtain agreement to variations
- Justify and obtain formal agreement of unavoidable delays to avoid penalty clause claims
- Resolve any client-related issues or disputes referred by Site Managers
- Receive client instructions and communicate them to all affected personnel
- Arrange commissioning and ensure paperwork is correct
- Where required, ensure MCS Registration is completed on time for the application of the Feed-in Tariff or Renewable Heat Incentive
- Where required, provide assistance to client/end user in applying for the Feed-in Tariff or Renewable Heat Incentive
- On completion and handover, oversee the compilation of the O&M Manual for the contract containing all relevant information, user instructions and guarantees and arrange for its delivery to the client in the requested format
- On successful completion, request testimonials where possible
- Take photographs of completed projects for marketing purposes
- Assist the Directors in arranging and hosting promotional events and corporate entertainment
Operations and Workforce Management:
- Monitor organisation and methods to ensure maximum efficiency
- Set common operational standards throughout sites
- Ensure that an adequate workforce is available to enable the completion of contract to programme, whilst minimising payroll costs
- Hold regular progress review meetings and review labour requirements
- Ensure all personnel recruitment and induction procedures are completed to ensure compliance with relevant legislation, eg Right to Work, Inland Revenue Construction Industry Scheme, Health & Safety at Work etc.
- Liaise with sub-contracted trades to ensure good relations are maintained and our performance requirements are clearly communicated
- Review sub-contractor performance on completion of contracts, giving feedback to Directors where appropriate
- To provide mentoring and support for less experienced CM's, either project specific or general guidance
Quality Control and Compliance:
- Monitor methods and output to ensure that the required quality standards are achieved at minimum cost and that the requirement for snagging is minimised
- Agree snagging list with client
- Communicate snagging list to all affected parties, monitor for timely completion and obtain client sign-off
- Monitor contract to ensure compliance with Building Regs and any other prevailing legislation as well as current MCS Standards where applicable
Health & Safety Compliance:
- Ensure RAMs are adequate and signed by every member of the installation teams and a signed copy is kept in the Office Contract H&S File. Monitor and update the RAMS throughout the project and ensure that all operatives sign each time there is an amendment
- Attend regular RISC (Review and Instigate Safety & Care) Meetings to discuss health & safety and environmental matters with Directors and other Contract Managers
- Monitor site practices and routines to ensure compliance with relevant legislation and regulations, including the Company H&S Policy, to minimise the likelihood of accidents
- Ensure training needs are identified and request additional training as necessary
General:
- Carry out such other duties as are consistent with the job-holders knowledge and skills and are necessary for the satisfactory completion of contracts or for attainment of the goals of the business
- Support the development of the business into other sectors Person Specification
Qualifications & Professional Requirements:
- NVQ Level 3 minimum requirement, Level 6 preferable or equivalent electrical qualification (essential)
- Approved Electrician status (Essential)
- SMSTS (Essential)
- Relevant H&S training such as IOSH Managing Safely (advantageous)
- Full UK driving licence (essential)
Experience:
- Experience managing M&E/electrical contracts from pre-construction to handover
- Proven record of commercial and financial control of projects
- Strong history of client liaison and stakeholder management
- Experience managing site teams and subcontractors
- Ability to monitor programmes, recover delays and meet project milestones
- Experience preparing and negotiating variations and final accounts
- Knowledge of MCS, FIT and RHI processes (desirable)
Technical Skills:
- Strong understanding of electrical installation principles and regulations
- Ability to interpret technical drawings and specifications
- Competent in project scheduling, procurement and resource planning
- Proficient with project management and financial tracking tools
- Solid understanding of RAMS requirements and H&S legislation
Behavioural Competencies
- Leadership: Able to motivate and lead teams, providing clear guidance and decision-making.
- Communication: Excellent written and verbal communication skills for clients, suppliers and internal teams.
- Problem-Solving: Proactive approach to resolving programme, technical and financial issues.
- Organisation: High level of planning, attention to detail and ability to manage multiple projects.
- Commercial Awareness: Strong understanding of cost control, profitability and financial risk.
- Relationship Management: Builds positive relationships with clients and supply chain.
- Resilience: Able to work under pressure, meet deadlines and adapt to changing project conditions.
- Professionalism: Represents the company with integrity and a customer-focused ethos.
Apply for this position
Robert Hurst Group Ltd
Vita House, Basingstoke, Hampshire, RG21 7PG, United Kingdom
01256 817878